Vacancy Detail

Administrative Assistant I

Department: Corporate Communications
Program: Communications
Status: Regular Part Time
Days; 4 Hour Shifts (Subject to Change)
Location: Whitby, ON - Corporate Office
Wage Schedule: $29.610 - $40.280 per hour
File Number: 2600001098

Lakeridge Health is more than a hospital. It is a health network that includes five hospitals, a long-term care home, a community-based surgical centre, and more than 30 community sites across the Durham Region. Guided by our vision of One System. Best Health. and supported by a dedicated team of nearly 9,000 staff, physicians, and volunteers, Lakeridge Health is a place where the best people want to start, grow, and finish their careers in health care. We are focused on fostering an environment that’s inclusive, compassionate, innovative, and joyful. This is Lakeridge Health!

The Part-Time Administrative Assistant provides dedicated administrative and operational support to the Senior Director, Strategic Communications and the broader communications team.

This role plays a key coordination function, supporting scheduling, financial administration, document management, event logistics, and workflow tracking. The Administrative Assistant helps ensure the efficient operation of the Strategic Communications department and supports the delivery of high-quality internal and external communications initiatives.


DUTIES AND RESPONSIBILITIES:

Executive Support
* Manage the Senior Director’s calendar, scheduling meetings and coordinating logistics.
* Prepare meeting agendas, materials, and briefing packages.
* Draft routine correspondence and support document preparation.
* Coordinate travel arrangements and expense submissions.

Department Coordination
* Support workflow tracking for communications projects and requests.
* Maintain shared calendars and editorial schedules.
* Assist with vendor coordination, procurement processes, and invoice tracking.
* Support onboarding of new team members, including system access and orientation materials.

Financial and Administrative Support
* Process purchase orders, invoices, and expense reports in accordance with organizational procedures.
* Maintain budget tracking spreadsheets and documentation.
* Support contract documentation and records management.

Event and Meeting Logistics
* Coordinate logistics for Town Halls, media events, staff engagement activities, and department meetings.
* Support room bookings, catering, audiovisual requirements, and attendee tracking.
* Assist with post-event documentation and follow-up communications.

Records and Governance
* Maintain organized electronic filing systems in SharePoint or designated platforms.
* Ensure documentation aligns with organizational records management practices.
* Support policy and document formatting to meet brand standards.


QUALIFICATIONS:

* Diploma in Office Administration, Business Administration, or related field, or equivalent experience.
* Three to five years of progressive administrative experience, preferably supporting senior leaders.
* Strong organizational and time-management skills with ability to manage multiple priorities.
* High level of discretion and professionalism when handling confidential information.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Experience with SharePoint, document management systems, and financial tracking tools.
* Strong written and verbal communication skills.
* Experience in health care and/or public sector environment is an asset.

Values, Safety and Employment Conditions
* Must have a satisfactory performance record;
* Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
* Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area.


At Lakeridge Health, we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive, and accessible. We are committed to employing a workforce that is representative of the diverse community we provide services to and welcome applications from all qualified applicants from all backgrounds.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodation at any point during the application and hiring process, please contact recruitment@lh.ca .

Unless specifically stated, all job postings at Lakeridge Health are to fill existing vacancies within our organization. Lakeridge Health may use artificial intelligence (AI) tools as part of the recruitment and screening process. A member of our Talent Acquisition team is actively engaged in the Recruitment and Selection process to ensure a fair and thorough assessment of applicants.

Lakeridge Health thanks all those who apply, however, only candidates considered for an interview will be contacted.


CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.