Vacancy Detail

Administrative Assistant II

Department: Health Information Management/Finance/Support Services and Business Development
Program: Health Information Mgmt
Status: Regular Full Time
Days - 8 Hour Shifts (Subject to Change)
Lakeridge Health Oshawa
Wage Schedule: $28.120 - $38.240 per hour
Vacancy: 2400003938

DUTIES AND RESPONSIBILITIES:

Reporting to the Deputy CFO, Director Data Analytics & Health Information and Director Support Services & Business Development, you will play an integral role within the team by providing a full range of administrative activities for the respective programs. Responsibilities will include: managing the schedules of the three Directors and the Chief of Data Analytics; preparing, formatting and reviewing complex documents, presentations, reports, spreadsheets, and correspondence; managing databases; coordinating meetings, retreats and workshops, preparing agendas and meeting packages, taking and transcribing meeting minutes; handling a wide variety of inquiries via telephone and/or email; and ensuring deadlines are consistently met; maintain SharePoint intranet sites for supported programs; order supplies and requisition goods as required; maintenance and creation of new vendors as the coordinate; and submit timely expense reports. You will be proficient in public and interdepartmental communications and promote and maintain a positive customer service approach as the first point of contact for all levels of management and staff, and the general public.

In support of the Deputy CFO, you will also work with staff and leaders to coordinate timely response to Ministry of Health and Ontario Health East requests and required reporting as relates to funding; and maintain SharePoint database of all correspondence and reporting obligations.

You will be responsible to coordinate Broader Public Sector compliance reporting and maintain timely updates to Accountability section of the Hospital website.

As the Mohawk Medbuy Data Steward you will create, update and maintain all vendor requests on behalf of Lakeridge Health.

This position is primarily based at our Champlain (Whitby) site, with travel to support the program across multiple sites, as required. Hybrid arrangements are available.

QUALIFICATIONS:
* Graduate of an Executive Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare environment;
* Highly developed proficiency and demonstrated competence of Microsoft Word, Excel, Outlook, PowerPoint (Intermediate testing required); Adobe Acrobat
* Superior keyboarding skills, 60wpm (tested);
* Outstanding attention to deadlines, processes, and detail
* Results oriented;
* Exceptional written and verbal communication skills;
* Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
* Proficiency transcribing and composing minutes with the ability to write clear, concise, and accurate minutes;
* Proven ability to assess inquiries/problems and to exercise good judgement in responding to and/or referring the inquiry to a more appropriate individual;
* Proven adherence to strict confidentiality;
* Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-paced office environment and meeting short timelines;
* Ability to work independently and in a self-directed manner;
* Ability to collate information and perform internet research;
* Demonstrated commitment to our core values of Compassion, Innovation, Joy, Inclusion and Teamwork;
* Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices, including staff safety, patient safety, environmental safety and participates in regular in-service education in this area

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.