Vacancy Detail

Ontario Trauma Registry Reporting Specialist

Department: Critical Care
Status: Regular Part Time
7.5 Hour Shifts, Days Schedule (Subject to Change)
Location: Lakeridge Health Oshawa
Wage Schedule: $36.04- $48.05 per hour
File Number: 2300002370

DUTIES AND RESPONSIBILITIES:
The Ontario Trauma Registry (OTR) Reporting Specialist works in collaboration with the Trauma Leadership, Finance, Decision Support, and clinical teams to support the data collection, entry, analysis, correction, and reconciliation of all defined Trauma activities though the Ontario Trauma Registry, while adhering to strict guidelines and deadlines set out by Critical Care Services Ontario (CCSO). The role requires extensive knowledge of clinical data reporting metrics and data quality provisions collection, tracking, trending, and analysis of accurate and timely data required by local, regional, and provincial levels.

Reporting to the Director, Critical Care, Trauma and Respiratory Services, and under guidance from the Trauma Medical Director, Trauma Coordinator , and the Decision Support Business Partner, this position is responsible for: data collection, entry, analysis, correction, and reconciliation of all defined Trauma activities though the Ontario Trauma Registry, to support strategic and operational decision making in the Trauma Program, as well as informing clinical practice outcomes; monitoring performance metrics; assisting in reporting and related systems associated with local and regional trauma activities. The successful candidate will support our internal management reporting to ensure data accuracy and integrity.

THE SUCCESSFUL CANDIDATE WILL:
* Work collaboratively with the team to ensure data integrity and consistency related to trauma care at Lakeridge Health
* Analyze reports generated and developed in Epic.
* Accurately code and abstract clinical and administrative data from the electronic medical records to ensure data is validated prior to upload into the Ontario Trauma Registry.
* Support and inform the Leadership Team and various program stakeholders across Lakeridge Health through interpreting regular statistical and narrative data and utilization
* Prepare reports ad hoc, monthly, quarterly, and yearly to inform trauma performance improvement across Lakeridge Health
* Trend variances in registry data through the review of the electronic medical record and assist in the development of plans to improve to maintain data integrity and consistency.
*Consistently provide feedback to team members on reporting requirements, validity of cases, omissions of documentation.
*Establish professional relationships with Trauma Registry Specialists at other hospitals across Ontario while contributing to working groups at the provincial and regional level.
* Meet deadline(s) in the submission of required reports.

QUALIFICATIONS:

* Completion of University/Community College degree/diploma in business or health related program; master's preferred.
* Completion of a bachelor's degree in health information management or other related field required clinical background is preferred
* Community College - 3-year Diploma Data Management required.
* One (1) year related experience working in a health care environment, preferred
*Experience in reporting to hospital/system type health care databases (NACRS, DADS); experience reporting to the Ontario Trauma Registry is preferred.
* Demonstrated understanding of Trauma cases. Type of cases, treatments, and workflow; preferred.
* Certification in Abbreviated Injury Score (AIS) is preferred.
* Familiar with Personal Health Information Protection Act (PHIPA) to ensure patient health information is handled and accessed appropriately.
*Knowledge of Epic it is necessary to analyze physician and regulated healthcare worker documentation, lab values, patient vitals, and any other required data point elements.
*Advanced skills in MS office (e.g., PowerPoint, Excel, Access, Word, Visio), spreadsheets, graphs, and database with report-writing skills
* Demonstrated experience in data quality and process improvement.
* Knowledge of financial/statistical information, health information systems and use of statistical software is an asset and proven ability to analyze, research and interpret data and strong attention to detail is required.
* Proven written/oral communication, interpersonal skills, and presentation skills.
* Demonstrated organizational and problem-solving skills and ability to prioritize workload, multi-task and function in a fast-paced, dynamic work environment and field.
* Demonstrated experience coordinating among diverse stakeholders and multidisciplinary teams to achieve common goals and objectives required.
* Demonstrated ability to work well independently with minimal supervision and in a team.
* Ability to guide and lead change and have experience being a change agent.
* Must be able to provide own transportation to travel to other locations.
* Must have a satisfactory performance record;
* Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
* Demonstrates an understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices, including staff safety, patient safety, environmental safety, and participates in regular in-service education in this area.
* Proven good attendance record with capability of maintaining this same standard.


CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.